Guidelines for Writers Submitting to eContact!
The Canadian Electroacoustic Community’s online journal of electroacoustics
Please read the following text carefully before beginning to prepare your submission, and review it again before sending your submission.
- Formatting Guidelines:
General
Hyperlinks
Images - Permissions and References:
The Author’s Responsibility
Internet References
Bibliography and Footnotes - Preparing and Sending Your Submission:
Materials to Include as Attachments
Information to Include in the Body of the Email
1. Formatting Guidelines
General
Provide your article as an MS Word document (ideally from our template) using only the styles found in the template. Do not format the document otherwise (columns, section breaks etc.). Styles are found in a menu at the top left, where “Heading 1” appears when you open the document.
Do not submit html documents.
Do not enlarge or reduce any text: use styles exactly as they appear in the template.
NEVER USE ALL CAPITALS FOR TITLES!
Titles of journals, musical works and CDs mentioned in the article should be in italics, not in quotation marks. (Slight difference in bibliographic entries: see below.)
Avoid overuse of quotation marks (a.k.a. “scare quotes”).
Hyperlinks
Do not hyperlink text, simply include the full web address (include “http://” prefix) inline at an appropriate position to indicate links to us, e.g.:
The CEC’s journal of electroacoustics, eContact! <http://econtact.ca>, is blah blah…
More articles are available on her website <http://www.herhomepage.ca>.
Images
Don’t waste time formatting or positioning the image(s) in your text. If you place them at all in the body of the article (which we discourage!), simply position them at a point in the text which makes it clear what the image relates to, we will deal with the layout. Also send all images as a separate zipped archive (see §3).
Provide a very brief caption for each image/photo at the appropriate point in the text, using the “caption” style, e.g.:
Figure 1. Left to right, the author and three anonymous admirers. Photo © 2008 Bob the Fisherman.
2. Permissions and References
The Author’s Responsibility
The author is responsible for securing all permissions for use of any images or soundfiles used in your articles, and is strongly encouraged to keep copies of these. We have the permission forms of some publishers on hand, contact us if you have any problems.
Internet References
Download any web-based materials cited in your article. Link rot is common and your source may at some point in the future be unavailable on the Internet.
Bibliography and Footnotes
Use the following format for your bibliographic entries:
FamilyName1, GivenName1 and GivenName2 FamilyName2, eds. Book Title. City: Publisher, 2000.
FamilyName1, GivenName1. “Article Title.” Book Title. 2nd edition, vol. 8. Edited by GivenName FamilyName. City: Publisher, 2000, pp. 123–45.
FamilyName2, GivenName2. “Work Title.” CD Title. OrchestraName conducted by Gustavo Dudamel. Montréal: empreintes DIGITALes CatalogueNumber, 2000.
FamilyName3, GivenName3. “Article Title.” Journal Title 14/2 (Spring 2000), pp. 123–45.
_____. “Article Title.” Proceedings of the International Computer Music Conference 2000, pp. 123–45. San Francisco: International Computer Music Association.
FamilyName4, GivenName4. Personal Interview / Email exchange / Private correspondence. 29 February 2000.
NB: The CEC published an Electroacoustic Bibliography page in eContact! 8.4 which contains many common electroacoustic-related sources. Feel free to copy bibliographic entries directly from this page.
Bibliographic references in the article body should be indicated with the author’s family name, year of publication and page numbers in parentheses (Smith 2000, 23–5).
3. Preparing and Sending Your Submission
Send all materials by email to eContact! Coordinating Editor, jef chippewa.
Materials to Include as Attachments
- Article in a single MS Word document.
- All images as a separate stuffed archive.
- All audio and video as a separate stuffed archive (alternatively uploaded to an ftp or file-sharing site).
Information to Include in the Body of the Email
- Summary of your article, a maximum of 40 words to be used in the issue Table of Contents.
- Author contact information using the following block. Please note that contact/address info is used for CEC administrative purposes only; your mailing address and phone/fax numbers will not be made public nor shared with any other persons or institutions.
NAME:
ADDRESS:
CITY:
PROVINCE/STATE:
COUNTRY:
POSTAL CODE:
T:
Cell.:
F:
E:
WWW: http://
- Biography (for each author): for articles a MAXIMUM 100–150 words; for book reviews, event reports or short write-ups a MAXIMUM 50 words. Seriously, please respect these limits: our Copy Editor is ruthless and slashes long bios without pity, you will prefer to edit your bio yourself 8^) .
- List of your published articles in print and online (5 maximum each), if possible related to the topic of your article. Include full bibliographic information (ref. §2, above).
eContact! Submission Guidelines. Version: August 2008.
